Trip Organizer's Responsibilities

Organizers who are unable to fulfill their trip commitments should obtain a substitute organizer and notify the Newsletter Editor and Webmaster as soon as possible, if you have internet access, please post on the club bulletin board.

MONTHS BEFORE THE TRIP

Determine put-in and take-out points.
Determine rendezvous time.
Select an alternate trip in case of high or low water, where possible.
Select camping arrangements, if required.
List the expected level of difficulty, wet/dry suits? Closed boats?
Mail/E-Mail this information to the newsletter editor and Webmaster in time to be published just before the trip.
Organizers who are unable to fulfil their trip commitments should obtain a substitute organizer and notify the Newsletter Editor and Webmaster. If you have internet access post a notice on club bulletin board. 

WEEK BEFORE THE TRIP

If conditions change choose an alternate paddling location for the trip. Maintain a roster of persons signed-up for the trip with names, phone numbers, e-mail addresses and experience in order to notify them in case of a change before the trip. Do not just cancel the trip and then paddle somewhere else.

DAY BEFORE THE TRIP

Find out the water level, make sure it is suitable for the trip as planned. If you cannot go on the trip please find another organizer.
Guests may join us on our trips. However, please encourage them to join our club for their own safety and enjoyment. If the participant is an active member of another club like TRPC, they are welcome on any of our scheduled trips. Club members enjoy the camaraderie, the mutual liability waiver and the satisfaction knowing that their dues are supporting the club services that they are enjoying.
Read the Keel-Hauler's Safety Code

DURING THE TRIP

Please note that “Trip Organizers” are just that, organizers. As spelled out in the Keel-Hauler's Safety Code.

All on-the-river “responsibilities” are those of the individual or the group as a whole. In fact, the “trip organizer” does not have to go on the trip. They’re simply the main contact that coordinates the meeting time and place, and puts interested participants in contact with each other. That is as far as their responsibility goes.

AFTER THE TRIP
Ensure that a trip report is written and sent it to the newsletter editor as soon as possible.